The General Data Protection Regulation contains a set of some of the world’s toughest and strictest laws. So, it is not strange that only a few companies manage to meet its standards. The law was originally meant to regulate the EU and European Economic Area but is currently widely applied across a number of other states. But what does GDPR stand for? And should your business adopt it? Learn in this guide.
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GDPR Compliance Services: Definition
General Data Protection Regulation is a set of rules designed to protect the personal information of EU citizens. Meeting those laws alone can be a huge challenge. A professional GDPR compliance service commonly helps organizations align with these regulations.
Meeting those laws is worth your time and investments. If you fail to, you can be subject to a severe fine of £18 million or 4% of annual global turnover (which is an even bigger sum!). Thus, addressing a reputable service is definitely a prudent decision.
Data Covered by GDPR
So what does GDPR protect? The 4th article provides a clear definition of personal data. According to it, personal information refers to any information linked to the identity of a living person. It includes basic information like names and addresses, as well as sensitive info such as health records and biometric data. Financial information, social media posts, and IP addresses also fall under protection. Similarly, the law protects instances that involve indirect links to a personality, such as specific behavioral patterns.
In essence, any information that can identify an individual is covered. Understanding what is the purpose of GDPR helps businesses handle info responsibly and avoid violations.
Organizations Regulated by GDPR
It applies to all organizations processing EU citizens’ data, regardless of location. Similarly, it covers all online businesses since they never know when they are serving an EU-based customer.
All the organizations can be categorized into two groups.
- Data controllers are any individuals or organizations responsible for processing personal info. For example, a medical institution can notify patients when they start their appointment with a specific doctor. Thus, it “controls” patients’ information (in this case, their names and surnames).
- A processor is anyone who handles information on behalf of a controller. For example, a software organization can hire an email marketer to boost its processes. The marketer gets all the relevant information on users’ email. In this case, the organization is a controller, and the marketer acts as a processor.
GDPR Compliance Checklist
1. Understand what is GDPR Compliance
First, familiarize yourself with GDPR requirements and purposes. The set of laws lists the core principles to implement in organizations, so be sure to catch up with all of them. You can also hire a professional assistant if needed.
2. Data mapping
Identify what personal information you collect and where it is stored. The document requires that your organization keep track of all activities and keep the information up to date.
3. DPIA and privacy
According to the law, you’ll have to conduct a careful Data Protection Impact Assessment (DPIA) to define the areas where users’ privacy is most likely to get impacted.
4. Consent management
The laws require that users consent to information processing. For this, the consent form should be explicit and freely given. Implement processes for individuals to withdraw consent easily.
Also Read: The Role of Technology in Modern Tax Management Services
5. Cookie management
According to the ePrivacy Directive, organizations can use cookies only upon user consent. Additionally, they should clearly define what cookies are and why they are used.
6. Data subject rights
Implement procedures for handling data subject requests, such as access, rectification, and deletion.
7. Review the processor risks
You should carefully analyze the compliance of all your processors. Thus, you must be sure about their regulations in case of a beach.
8. Data protection officer
Appoint a DPO if required. This is mandatory for public authorities and organizations engaged in large-scale info processing.
9. Data breach response
Develop a response plan for data breaches. In particular, this includes notifying authorities and affected individuals within 72 hours of a breach.
10. Security measures
Implement technical and organizational measures to protect personal information. This includes encryption, access controls, and regular security assessments.
11. Training
Conduct regular staff training on GDPR compliance requirements and data protection best practices.
12. Ongoing compliance
Regularly review and update your compliance measures. Stay informed about any changes in regulations.
Conclusion
As you can see, GDPR compliance is essential for any organization handling EU citizens’ information. By following this guide and understanding the requirements, you can ensure your business processes data responsibly and complies with regulations.